How to Generate E-Certificate from Google Sheet

If you store participant data in Google Sheets, you can still use CertFusion to issue certificates — even without a direct integration. The simplest way is to export your sheet to CSV and upload it to CertFusion.

Follow this step-by-step guide on how to generate e-certificate from Google Sheet quickly and accurately.

Step 1: Prepare Your Google Sheet

Before exporting, make sure your sheet is well-formatted:

• Include at least these two columns:

  • Name – the participant’s full name.
  • Email – where the certificate will be sent.

• (Optional) Add more columns for details you want to appear on the certificate, such as:

  • Course Name
  • Completion Date
  • Training Hours
  • Instructor Name

Tip: Keep column headers short and consistent. For example, use “Name” instead of “Full Name of Participant” to make mapping easier later.

Step 2: Export the Sheet to CSV

1. Open your Google Sheet.
2. Click File → Download → Comma-separated values (.csv).
3. Save the file to your computer — this will be the file you upload to CertFusion.

Best Practice: If you update your Google Sheet often, download a fresh CSV each time to make sure your participant data is up to date.

Step 3: Create or Select a Certificate Template

1. Log in to your CertFusion dashboard.

2. Go to Certificate Templates and either:

   • Select an existing template, or
   • Click Create and design a new one using the drag-and-drop editor.

   

3. Add dynamic fields so each certificate is personalized automatically. CertFusion supports:

   • Recipient Name – will be filled using the “Name” column.
   • Issued Date – auto-filled on generation.
   • Certificate UUID – a unique ID for verification.

   

4. (Optional) Add Custom Fields for any extra data you want from the Google Sheet.

   

Step 4: Upload the CSV File

1. Go to Recipients in your dashboard.

2. Click Import CSV and select the file you exported.

3. Map your columns to the correct certificate fields:

   • Name → Recipient Name
   • Email → Email Address
   • Any other columns → Custom Fields you added in your template

4. Preview the mapped data to ensure everything looks correct.

5. Click Import Recipients to import the csv content.

Step 5: Issue Certificates

Once the participants are imported:

1. Select all recipients you want to issue certificates to.
2. Click Issue Certificates.

CertFusion will generate a unique certificate for each participant, filling in:

• Recipient Name from your sheet
• Issued Date automatically
• Certificate UUID for secure verification

Each participant will then receive an email containing:

• A unique link to view their certificate online
• Options to download the PDF
• A way to verify authenticity directly on the hosted verification page

Step 6: Track & Resend (Optional)

From the Recipients page, you can:

• Check delivery status (see who opened/downloaded their certificate)
• Resend emails if a participant missed theirs
• Export recipient data for record-keeping

Why Use CertFusion with Google Sheets

• Fast: Turn a spreadsheet into professional certificates in minutes.
• Dynamic: Automatically fills in recipient name, issued date, and unique certificate UUID.
• Flexible: Map any extra columns to custom fields for richer certificates.
• Reliable: Scales to thousands of participants without manual effort.

Next Steps

Now you know how to generate e-certificate from Google Sheet with CertFusion.

📌 Pro Tip: Keep a “Certificate Status” column in your Google Sheet so you know which rows you’ve already uploaded, helping you avoid duplicate sends.

👉 Log in to CertFusion and try uploading your first sheet today — you’ll generate certificates for your entire list in just a few clicks.